Waters Corporation is hiring a Legal Operations Specialist in Bangalore to support legal operations, legal spend management, matter management, legal technology, reporting and outside counsel processes.
Eligibility
• Bachelor’s degree in Legal Operations, Business Administration, Finance, Law, Management or a related discipline.
• 3–5 years of experience in Legal Operations, Legal Spend Management, Legal eBilling, law firm billing, legal administration or a related function.
• Hands-on experience with electronic billing or legal spend management systems.
• Experience managing or supporting outside counsel invoices and legal spend.
• Experience with legal matter management systems and maintaining matter data.
• Experience with legal accruals, budget tracking, forecasting and variance analysis.
• Strong Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, data analysis and reporting.
• Experience preparing management reports and analysing operational or financial data.
• Strong attention to detail and ability to manage large volumes of data accurately.
• Excellent communication and stakeholder management skills.
• Ability to work independently, prioritise multiple requests and meet deadlines.
Position details
• Manage the Legal Department’s electronic billing and legal spend management processes.
• Review and validate outside counsel invoices against billing guidelines, negotiated rates, billing arrangements and applicable policies.
• Monitor invoice submissions, approvals, rejections, adjustments and payment status.
• Identify billing discrepancies, duplicate invoices, rate issues, timekeeper exceptions and other billing violations.
• Monitor outside counsel spend against budgets and approved matter estimates.
• Maintain accurate legal matter records and support matter opening, updating, closure, categorisation and data quality activities.
• Support matter intake and triage processes.
• Coordinate monthly, quarterly and year-end legal accrual processes.
• Support legal spend forecasting and budget-versus-actual analysis.
• Support onboarding and offboarding of external law firms and legal service providers.
• Prepare regular and ad-hoc reports and dashboards covering legal spend, matter volumes, workloads, budgets, accruals, forecasts and invoice savings.
• Support administration and optimisation of legal technology platforms, including matter management, eBilling, CLM, document management and contract automation systems.
• Identify opportunities to automate manual Legal Operations processes.
• Create and maintain process documentation, standard operating procedures and user guidance.
• Collaborate with Legal Counsel, Legal Assistants, Finance, Procurement, Accounts Payable, IT and business stakeholders.
• Provide training and guidance to Legal users on relevant Legal Operations processes and systems.
Job details
• Organisation: Waters Corporation
• Position: Legal Operations Specialist
• Experience: 3–5 years
• Location: Bangalore, India
• Preferred experience: Legal technology platforms such as Brightflag, HighQ, Legal Tracker, Onit, SimpleLegal, CounselLink, Luminance or Lexion; CLM systems; Coupa, SAP or Ariba; Power BI; law firm rate negotiations; legal spend optimisation; Legal Operations transformation; system implementation or data migration.
How to apply
Interested candidates may apply by clicking here.
