Planview is hiring a Contracts Administrator (Legal Ops Coordinator) in Bengaluru to support legal operations, contract management, compliance, and the end-to-end contracting process.

About the Organization

Planview focuses on helping organizations close the gap between strategic intent and business outcomes. As a global leader in Strategic Portfolio Management, Planview provides a platform connecting initiatives, investments, and resources to help organizations manage business execution.

Planview serves more than 3,000 customers globally, including 45% of the Fortune 100, and has more than 3 million users worldwide. The company has a global team of more than 1,500 employees working remotely and across offices in Austin, Vancouver, Hod HaSharon, Bangalore, Sydney, and Stockholm.

Eligibility

• At least 5 years of relevant professional business, deal desk, paralegal, and/or contract management experience. SaaS experience is a plus.
• Bachelor’s degree from an accredited college or university or equivalent combination of skills and experience.
• Strong Microsoft Office skills, including Word, Outlook, Excel, and PowerPoint.
• Experience using CLM and CRM systems.
• Salesforce experience is required.
• Experience with legal workflow and AI tools is highly desirable.
• Ability to work in a fast-paced environment and manage multiple projects and deadlines.
• Ability to multitask and prioritize effectively.
• Ability to work independently and collaboratively across departments and functions.
• Strong attention to detail when reviewing and redlining contracts, order forms, and NDA terms and conditions.
• Ability to communicate contract management positions and policies clearly and professionally.
• Strong writing and communication skills.
• Understanding of basic contracting principles, legal vocabulary, and concepts.
• Willingness to learn and expand knowledge.

Job details

• Position: Contracts Administrator (Legal Ops Coordinator).
• Location: Bengaluru, India.
• Nature: Full-time.
• The role provides operational and administrative support to the Legal department and supports five attorneys across multiple geographies.
• The position works closely with Legal, Finance, Procurement, and external vendors.

Responsibilities

• Manage and support legal intake and workflow for internal and external inquiries.
• Respond to inquiries, including intake, assignment, routing, and escalation within the Legal department.
• Assign work through Atom, the legal workflow system, and update queue status.
• Manage the Legal inbox, including initial triage, categorization, and routing of requests.
• Conduct initial risk analysis in Chamelio, including initial contract reviews, issue flagging, and tracking AI-identified risks.
• Enforce contracting processes, structures, guidelines, and usage of the contract management tool.
• Support and manage the contracting process in the contract management database in coordination with Legal, Finance, Procurement, and external vendors.
• Manage and maintain contract management and legal operations databases.
• Upload executed documents and complete data entries accurately.
• Update agreement records in Salesforce and maintain contract data, metadata, reporting, tagging, scoring, and risk tracking.
• Validate contracts for signature and manage the contract execution process using e-signature tools.
• Track contracts through execution workflows and follow up on pending signatures.
• Process customer termination notices and update contract status.
• Review and negotiate NDAs.
• Manage legal review of RFP responses and respond to standard compliance queries.
• Coordinate with the insurance team regarding Certificates of Insurance and insurance queries for RFPs.
• Assist with annual compliance projects and ISO certification audits.
• Support policy rollout projects and maintain compliance documentation and filings.
• Collect, organise, and maintain KYC documentation and records.
• Prepare data for CSC filing and entity maintenance activities.
• Coordinate with registered agents and CSC providers and track filing deadlines.
• Prepare assignment notices and coordinate customer notifications regarding entity assignments.
• Create iValua Purchase Requisitions for Legal services, including outside counsel and software.
• Process legal vendor invoices and track legal spend against budgets.
• Format policies, templates, and legal documents in accordance with company standards.
• Assist the Legal team with other projects as assigned.

Key Competencies

• Attention to detail in data entry, contract review, and document formatting.
• Strong organization and ability to manage multiple workflows, deadlines, and priorities.
• Clear and professional communication with attorneys, business stakeholders, and external parties.
• Ability to quickly learn legal technology tools and systems.
• Proactive problem-solving approach.
• Ability to appropriately handle confidential legal and business information.
• Ability to work independently with minimal supervision.
• Strong collaboration skills across Legal, Finance, Procurement, Sales, and other departments.

How to apply

Interested candidates may apply by clicking here.